Building a Run Control ID

To run a report in IQCS, you must set up something called a Run Control. The Run Control is a mini-application that tells the computer what data to ‘pull together’ to spit out the report you’re requesting.

You only need ONE Run Control established in order to print all the reports in IQCS, but you might want to set up a few different ones if you have more than one organization code for which you maintain incident qualifications.

Each Run Control you set up can be saved to always find the same people (where that’s appropriate), by building that Run Control for a single Organization or Unit ID. (Some reports don’t allow searching by Org ID, but you can still use any Run Control to run those reports; just change the search criteria for each report as you go through the report setup process (outlined in Module 13 in your IQCS Student Workbook)).

The Procedure:

Navigate to the Report you want to run. The “Incident Qualification Card Print” is a good one to begin with. You’ll find it in Workforce Development>Competency Management>Incident Qualifications Card, right below the “Responder Summary History” hyperlink (see screenshot, below).

Select the “Add a New Value” tab if you have never set up a Run Control before (otherwise, search for one you’ve previously built on the “Find an Existing Value” tab).

Give the Run Control a name by typing in the “Run Control ID:” box. This will be the “Run Control ID” you will be asked for from now on. The name can be any combination of letters or numbers; it CANNOT CONTAIN SPACES.

TIP: If you’re building a Run Control for a particular Ranger District, name it after that Ranger District. Once you save the search criteria as shown below, that Run Control will always automatically pull in the data for employees on that Ranger District (unless you change the criteria and save the change).

Click the “ ” button. (Button may not look exactly like this.) A new screen will appear, with one or more fields where you need to specify the search criteria to use for the report. In our example, the following screen will appear:

The default screen for the Incident Qualification Card Print is the Unit ID field (not what is shown above). However, if you save the Run Control to print a selected list of Individuals—by adding rows and selecting some individuals from your Organization at this screen—that’s what will appear when you use this Run Control ID to run your next batch of Qual Cards.

(Remember: to switch (on this report only) from Unit ID to Individual, you have to click the “Print by Unit” box TWICE.)

Save the Run Control by clicking the yellow button. From now on, as long as you don’t change the search criteria (individual names or Unit ID, in this case) and SAVE the new changes, if you use this Run Control ID to run any report that pulls individual data into a report, it will return current data for the same people (ANY report).

You may now run the report following the process outlined in Module 13 of your Student Workbook. Next time you want to run this report (or any other report in IQCS) you can use this same Run Control ID to do it.

At any time you can change the search criteria for any Run Control ID to run a report for a different set of people; just DON’T SAVE the Run Control ID again if you change the criteria or you will lose the original criteria you created this Run Control for. (For instance, if you set this Run Control ID up for the Summit Ranger District, saved all the employees on that District in this Run Control ID, you could run any report you want Summit Ranger District results for without having to select those people again. IF you change the criteria to print a different set of data and DON’T save the change, you can run the report one time for the different set of people. The next time you use it for any report it will again pull up just the Summit District employees, as long as you didn’t save your changes.)

Once you have set up one or more Run Controls, they will always be available to you when you go to run any report. Simply select the “ ” button on the ‘Find an Existing Value’ tab of the first screen you see, to see your available “Run Control IDs”.

(See next page.)

Caveats:

• Only ONE report can be run using a particular Run Control at any time. If you try to use the same Run Control to run two different reports simultaneously, you will get exactly the same report, with the criteria selected in the first report, both times. (This is one reason you might set up more than one Run Control ID, so you can run more than one report at the same time.)
• Run Controls cannot be deleted from your list of Run Controls. So don’t create a new one for every report. You probably only need two or three Run Controls in your list, since each report process asks you for the data you want to show and you can change it any time. YOU CAN GET BY WITH ONLY ONE RUN CONTROL, but you’ll have to set up your search criteria for every report.